With the spring fundraising stretch nearly complete and summer just around the corner, many parent groups understandably shift their focus to the end of the school year and a much-deserved break. However, it’s important to thank everyone involved in recent volunteer efforts – especially the parents – before the school year wraps up. After a successful fundraising drive, take time to remember those who helped get you there. Here are some suggestions:
Gifts Go a Long Way
At the end of the year, set aside a few dollars from each fundraiser to pay for a banquet or barbecue family day for all of the hard-working volunteers. Send out a copy of the school’s calendar of events with complimentary tickets to community events like carnivals, spaghetti dinners, auctions, family nights and other support-building programs. Also consider investing in some customized t-shirts, coffee mugs, pens, bumper stickers, etc. and mail them to your top supporters. Your fundraising professional may have some additional suggestions for low-cost items that say “thanks.”
Take Out an Ad
Purchase some space in your local newspaper to run a thank you ad. Be sure it mentions how the fundraising dollars will be spent, plus the names of volunteers.
Show Them What They’ve Accomplished
Take a photograph of fundraising dollars “at work,” such as a group of students in the new community garden or playground or athletes practicing on an enhanced field and include it in the next newsletter.
Send Home a Fundraising “Report Card”
On the last day of school, send a letter home with students listing the enrichment programs, school activities and classroom purchases funded by your parent group. Be sure it includes a personal thank you from the president and the principal. Visit www.afrds.org to download a complimentary model thank you letter available in English and Spanish.